SAVINGS CALCULATOR

Processing

Incidents

Archiving

MANUAL PROCESSING

ANUAL

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SAVE
WITH BAVEL

1st YEAR

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2nd YEAR

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TOTAL

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ROI (months to recover the investment from the implementation of the solution)

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Savings calculator

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PROCESSING

Company name Nº of invoices per year (considering 1 delivery note per invoice) On paper (postal mail): By email: TOTAL: Time processing an invoice min. x invocie

De-enveloping of paper invoices or downloading of invoices in pdf, supplier identification, data entry or scanning, verification and recording of the data in the ERP manually.

i Time spent resolving incidents min. per erroneous invoice

Resolution of invoice discrepancies and the payment forecast: Identification of the error, location of the erroneous delivery note, contact with the supplier for rectification, negotiation, deadline until rectifying invoice, reconciliation of the new invoice and closing of the incident.

i Approximate incident level %

Percentage of total invoices processed
10% = Less incidents
20% = Normal incidents
+30% = Much incidents

i Gross hour salary administration person €/hour

ARCHIVING

Time to archive an invoice On paper (postal mail): min. x invoice

Stamp, sign, number and file.

i By electronic mail, email: min. x invoice

Print, stamp, sign, sign, number and file.

i Cost of printing invoices received via email € x invoice

Cost of paper, printer, printer toner, printer maintenance, electricity, etc.

i Cost of square metre of the area € x m2

Depending on the area where the physical file is located.

i Total square metres needed m²

Calculation made taking into account that 1m2 = 10.000 invoices. Total invoices stored minimum = 5 years + current year = 6.

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