Electronic invoicing guide
Malaysia

Processes

The supplier will rely on a service provider such as Voxel to generate the invoice from its ERP/PMS. This invoice will be validated, transformed into the country’s legal format, and sent to the IRBM via API (although manual uploading of invoices to the MyInvois portal is also allowed).

The IRBM will validate the electronic invoice in real time and return the validation link (QR code) to the supplier, as well as the Unique Identifier Number by the IRBM for traceability and invoice integrity. This data can be integrated back into the supplier’s ERP for traceability purposes.

The QR contains a validated link to the validated electronic invoice. It is a link to the e-invoice. In addition, the link can be used to access the e-invoice through the Myinvois portal. The IRBM will generate the QR code as a string and provide it back to the supplier once validated.

Once the invoice has been validated by the IRBM, it must be sent to the recipient customer either by e-mail or in an integrated way (sending by Peppol is also allowed). The invoice sent to the customer must contain the QR and Identification Number returned by the IRBM.

The supplier can share the visual representation (PDF) with the embedded QR code or the validated XML/JSON format if the buyer has the capability to process it in their system.