Electronic invoicing guide
Mexico
Digital reporting requirements
Real-time reporting.
Obligatory
Mandatory for B2B, B2C and B2G.
Authority
SAT – Tax Administration Service.
Platform
Certified Service Providers (CSP) for large companies.
SAT for small businesses.
Format
The CFDI is a structured file in XML format that is used to declare different tax documents to the Tax Administration Service (SAT).
Local XML (CFDI 4.0 – From January 2023).
Storage time
5 years.
Reporting and processes
Reporting
This country has no reporting obligations.
Processes
Taxpayers must register with the SAT to obtain the Federal Taxpayers’ Register.
They must also obtain a unique electronic signature key (FIEL) and the digital seal Digital Seal Certificate (CSD) from the SAT.
Appoint an e-invoicing company (PAC) authorized by the government to validate and stamp invoices as they are issued. The PAC is also responsible for securely storing and retrieving invoices.
Issuance of CFDI invoices:
- The seller prepares an electronic invoice with the details of the customer and the taxable service. It must have a unique invoice number.
- It then transmits it electronically to the PAC, which validates it and returns it with the seller’s CSD stamp.
- The PAC simultaneously sends the stamped CFDI to the SAT.
- The supplier’s accounting system will then produce the PDF version of the invoice: There is a format for the graphical representation of the CFDI XML to facilitate printing and viewing. The content of this format is regulated and must include a two-dimensional barcode that links to an official SAT page where the authenticity of the document can be verified.
- The XML version of a CFDI must include the FIEL of the issuer.
- To cancel a CFDI, the seller must submit a request through the PAC. A credit will not be allowed. The customer must then approve or reject the request within seventy-two hours.
Upcoming legislative changes
For the time being, no legislative changes are foreseen.
Links of Interest and documents
https://www.gob.mx/sat
Documents
CFDI’s (Comprobante Fiscal Digital por Internet)
- CFDI type “I” or “Income” for ordinary invoices, receipts for fees and leases, etc.
- CFDI type “E” or “Expenses” for credit notes, etc.
- CFDI type “T” or “Transfer” to move goods within the company with the need for validation of legal possession.
- CFDI type “N” or “Nómina” for payroll receipts and associated expenses.
- CFDI type “P” or “Pago” for payment receipts, etc.
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